05 September, 2022 · 3 minutes of reading
Since it was first set up, Neftis Laboratorios has multiplied its storage capacity by 12. From 200 m2 to a current surface area of 2,450 m2 of storage space, with temperature-controlled areas for raw materials and finished products and complete control of goods through the use of management software. The evolution and management of the surface area has allowed Neftis Laboratorios to increase its productivity in the logistics and distribution of materials and finished products.
Layout and structure of the Neftis Laboratorios warehouse
Neftis Laboratorios has five warehouses with the following layout: one general warehouse of 2,300 m2 with capacity for more than 2,000 pallets, in which packaging material and finished products are stored, one temperature-controlled warehouse and three temperature-controlled warehouses for raw materials. The temperature-controlled warehouse (18-25ºC) was opened this year, 2022 and has a surface area of 90 m2. It is used for finished products that require specific temperature conditions. Temperature-controlled warehouses are monitored continuously, i.e., if the temperature exceeds the established range, they send an alarm signal to inform and allow the problem to be corrected.
Neftis Laboratorios has a vertical warehouse (18-25ºC) of 52 m2, a temperature-controlled warehouse (4-8ºC) of 12 m2 and a cold storage facility (-18 to 22ºC) of 2.5 m2 for raw materials. This structure ensures that storage and logistics operations are not exposed to risks in terms of the quality, efficacy, safety and functionality of the different products stored and that there is no cross-contamination between the different products or the products and the environment (staff, facility, pests, etc.)
In addition, this ensures that the different materials maintain their physical, chemical and microbiological specifications; for example, preserving their thermosensitive properties (maintaining them with the required temperatures ranges) or photosensitive properties during each of their phases.
All the processes carried out in the warehouse are executed applying Good Storage Practices for cosmetic and pharmaceutical laboratories. The products must be distributed pursuant to approved, written, valid procedures that prevent all forms of confusion, mixing or cross-contamination at all times. All materials delivered are entered in the management software system to permit total control over all the goods.
The flow of the materials is as follows:
Dispatch of finished products
The dispatching of products is a key process in the logistical flow of a warehouse. It is always carried out under conditions that guarantee their conservation; and in the event that a cold chain is required, a written record must be kept of the temperatures reached during the time taken to deliver the product to the client. Said process must be regulated by an approved, valid, standard operating procedure. The warehouse staff must take into consideration the product shelf life and all the variables shown on the shipment labels before dispatching those products. The dispatch records must permit the necessary administrative checks.
The finished products are dispatched pursuant to the following process:
1.Dispatch of the product quantities described on the dispatch notes, avoiding all likelihood of confusion and in all cases complying with the FEFO or FIFO principle, as may be the case. 2.Dispatch and distribution is done in accordance with a written, approved Standard Procedure. 3.The tertiary packaging must be suitable for the use and weight it must bear, prevent the breakage of the containers and permit the conservation of the products during transport, particularly in the case of fragile products or products that require a cold chain. 4.Aspects such as the origin and validity of the order, the matching of the products prepared for packaging with the orders and the identification labels must be recorded before dispatching the products.